Puma Energy Job Vacancy : Procurement Cluster Leader – Jobs in Ghana

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Puma Energy is a global integrated midstream and downstream oil company active in close to 45 countries. Formed in 1997 in Central America, Puma Energy has since expanded its activities worldwide, achieving rapid growth, diversification and product line development. The company directly manages over 7,500 employees. Headquartered in Singapore, it has regional hubs in Johannesburg (South Africa), San Juan (Puerto Rico), Brisbane (Australia) and Tallinn (Estonia).

Puma Energy’s core activities in the midstream sector include the supply, storage and transportation of petroleum products. Puma Energy’s activities are underpinned by investment in infrastructure which optimises supply chain systems, capturing value as both asset owner and marketer of product. Puma Energy’s downstream activities include the distribution, retail sales and wholesale of a wide range of refined products, with additional product offerings in the lubricants, bitumen, LPG and marine bunkering sectors. Puma Energy currently has a global network of over 2,000 retail service stations. Puma Energy also provides a robust platform for independent entrepreneurs to develop their businesses, by providing a viable alternative to traditional market supply sources.

Job Description:

Main Responsibilities

  • Ensure the business has timely supply of goods and materials it requires
  • Demonstrate value for money for the company in the cluster when money is being spent with suppliers
  • Apply Puma Energy’s Procurement processes ensuring all necessary controls, approvals and reporting is carried out in the cluster
  • Functional leadership of the procurement coordinators in the cluster, focusing on procurement operations
  • Planning, Operations and Monitoring
  • Initiate, lead and coordinate all procurement activities (engaging with stakeholders, gathering business requirements, tenders, negotiation, creating purchase orders, supply market intelligence, benchmarking, driving suppliers to perform) related to his/her cluster
  • Monitor, consolidate and report Procurement KPIs for his / her cluster (e.g. savings, number of purchase orders, after the fact orders)
  • Responsible for monitoring suppliers delivery and payment terms, including follow up manufacturing process
  • Support initiatives pursuing optimization of the Total Cost of Ownership
  • Perform market benchmark to ensure that Puma Energy costs are consistent within the market
  • Consolidates cluster expenditure to aggregate and maximise buyer power to ensure the best costs/benefits for the company for his/her cluster
  • Lead multi discipline teams in charge of negotiations and implementation in his / her cluster
  • Creatively explore different alternative approaches in negotiation to achieve greatest cost reduction for Puma Energy
  • Identify, propose and lead savings initiatives related to:
    • Technical requirement (e.g. standardization, value engineering)
    • Volumes / demand management (e.g. consolidation / rationalization)
    • Vendors market (e.g. new vendors sourcing)
    • Commercial terms (e.g. payment terms, warranty, lump-sum, life cycle)
  • Co-responsible with Regional Procurement implementing and assuring the use of regional and global agreements in the cluster, and evaluate the impact of company’s procurement policies
  • Build / maintain a network of contacts and develop strong Procurement relationship with suppliers
  • Represents Puma Energy to suppliers, ensuring suppliers know what is expected of them and markets the opportunity for suppliers to supply Puma Energy
  • Selecting suppliers and contracting
  • Pilot and organize sourcing events (RFI, RFP, RFQ)
  • Negotiate commercial terms of contracts
  • Ensures that the outcomes of negotiation are translated into contracts (Frame Agreements)
  • Cooperation with the Legal department for all contracts
  • Manage contracts / issues (e.g. vendors dispute, invoices, warranty) in close cooperation with stakeholders
  • Organize contract reviews during execution of contract / return on experience at the end of contract
  • Be the primary point of contact to all non-oil procurement activities in the cluster, a support the local management and operational teams
  • Assure implementation of Procurement policies, programs and procedures, and provide guide and advice to the business and country management in his/her cluster
  • Follow-up, evaluate and provide procurement functional support to his/her cluster (e.g. improve of KPIs and performance, system and processes)
  • Have clear understanding of functional areas challenges and opportunities regarding Procurement matters to provide guide and advice in decision making processes
  • Manage and continues asses the skill levels of functional reports, and provides growth and development opportunities
  • Understanding the main difference business activities and processes at Puma Energy (e.g. Retail, Maintenance, Operations, Aviation, etc.)

Key Responsibilities:

Main Responsibilities

  • Ensure the business has timely supply of goods and materials it requires
  • Demonstrate value for money for the company in the cluster when money is being spent with suppliers
  • Apply Puma Energy’s Procurement processes ensuring all necessary controls, approvals and reporting is carried out in the cluster
  • Functional leadership of the procurement coordinators in the cluster, focusing on procurement operations
  • Planning, Operations and Monitoring
  • Initiate, lead and coordinate all procurement activities (engaging with stakeholders, gathering business requirements, tenders, negotiation, creating purchase orders, supply market intelligence, benchmarking, driving suppliers to perform) related to his/her cluster
  • Monitor, consolidate and report Procurement KPIs for his / her cluster (e.g. savings, number of purchase orders, after the fact orders)
  • Responsible for monitoring suppliers delivery and payment terms, including follow up manufacturing process
  • Support initiatives pursuing optimization of the Total Cost of Ownership
  • Perform market benchmark to ensure that Puma Energy costs are consistent within the market
  • Consolidates cluster expenditure to aggregate and maximise buyer power to ensure the best costs/benefits for the company for his/her cluster
  • Lead multi discipline teams in charge of negotiations and implementation in his / her cluster
  • Creatively explore different alternative approaches in negotiation to achieve greatest cost reduction for Puma Energy
  • Identify, propose and lead savings initiatives related to:
    • Technical requirement (e.g. standardization, value engineering)
    • Volumes / demand management (e.g. consolidation / rationalization)
    • Vendors market (e.g. new vendors sourcing)
    • Commercial terms (e.g. payment terms, warranty, lump-sum, life cycle)
  • Co-responsible with Regional Procurement implementing and assuring the use of regional and global agreements in the cluster, and evaluate the impact of company’s procurement policies
  • Build / maintain a network of contacts and develop strong Procurement relationship with suppliers
  • Represents Puma Energy to suppliers, ensuring suppliers know what is expected of them and markets the opportunity for suppliers to supply Puma Energy
  • Selecting suppliers and contracting
  • Pilot and organize sourcing events (RFI, RFP, RFQ)
  • Negotiate commercial terms of contracts
  • Ensures that the outcomes of negotiation are translated into contracts (Frame Agreements)
  • Cooperation with the Legal department for all contracts
  • Manage contracts / issues (e.g. vendors dispute, invoices, warranty) in close cooperation with stakeholders
  • Organize contract reviews during execution of contract / return on experience at the end of contract
  • Be the primary point of contact to all non-oil procurement activities in the cluster, a support the local management and operational teams
  • Assure implementation of Procurement policies, programs and procedures, and provide guide and advice to the business and country management in his/her cluster
  • Follow-up, evaluate and provide procurement functional support to his/her cluster (e.g. improve of KPIs and performance, system and processes)
  • Have clear understanding of functional areas challenges and opportunities regarding Procurement matters to provide guide and advice in decision making processes
  • Manage and continues asses the skill levels of functional reports, and provides growth and development opportunities
  • Understanding the main difference business activities and processes at Puma Energy (e.g. Retail, Maintenance, Operations, Aviation, etc.)

Requirements:

Work Experience:

• Min 3 years Procurement experience (Recommendable 1-2 years in an operations or sourcing/supply chain role)

Education:

Technical Degree: Business Administration/Management

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