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Program Coordinator | ReliefWeb November 2021 - Jobvacan

Program Coordinator | ReliefWeb

Background

The African Capacity Building Foundation (ACBF) is implementing a program that seeks to improve the performance of organizations working on climate adaptation for a sustainable climate adaptation ecosystem on the continent. The overall expected outcome of the program is to have a strong group of Africa-based and African-led organizations capable of shaping Africa’s response to climate change through effective policy dialogue, advocacy and use of common voice for awareness-raising and policy influence.

ACBF seeks the services of a Program Coordinator to manage all aspects of the program. Operating under the overall guidance of the Executive Secretary of ACBF, the Program Coordinator will report to the Director of Programs and will be responsible for coordinating the implementation of program activities and serve as the coordinator of the secretariat of the program, ensuring that the set objectives are achieved. S/he will maintain regular cooperation with all supported organizations and program partners. The Program Coordinator will work with other departments in ACBF to identify, vet, select and manage top-rated external expertise to complement ACBF’s internal capacity as and when required, and especially for the capacity needs assessment and the implementation of Customized Capacity Improvement Plans to strengthen the institutional capacity of the supported organizations.

Duties and Responsibilities

  1. Lead ACBF’s capacity development interventions in supported organizations in enhancing Africa’s leadership, voice and representation in climate adaptation.

  2. Coordinate engagement with key institutions and other stakeholders and provide guidance during launch of proposed projects, on expected results and on the role of each partner and stakeholder.

  3. Coordinate the overall budget management, work planning, administrative requirements, monitoring and reporting activities throughout the project cycle, in line with set out program work plan and partner requirements.

  4. Proactively identify constraints and obstacles to the implementation of the program for each supported organization in liaison with the program team, report on issues to Management, to ensure that effective decisions are taken and ensure adherence to plans and implementation schedules.

  5. Develop partnerships to ensure the participation and involvement of all relevant stakeholders in program activities and foster inclusive, participatory, and transparent program delivery.

  6. Coordinate the identification and hiring of top-rated program consultants and experts to complement ACBF’s internal capacity for conducting work on specific activities and objectives of the program and for ensuring proper delivery of technical services and submission of technical and other reports.

  7. Provide leadership to the program team in drafting the necessary technical and other documents concerning project design, implementation and monitoring and evaluation, such as work plans, results frameworks, reports, briefs, policy papers, lessons notes and other documentation.

  8. Compile all the necessary information and program data and produce monthly, quarterly, and annual program progress reports and evaluations to ensure smooth implementation of program activities and timely submission of the reports to management and partners.

  9. Ensure that all activity expenditures are in line with approved budget and are charged to the correct and approved budget lines.

  10. Maintain program records and ensure they are complete, up-to-date and in line with the program requirements.

  11. Provide support to monitoring, evaluation and reporting of program results with focus on key performance indicators and reporting requirements and mechanisms

  12. Establish learning opportunities and platforms for supported organizations, peer to peer knowledge exchange and networking opportunities to strengthen the supported organizations’ research capacities and ability to respond to emerging climate adaptation opportunities and demands.

  13. Perform any other duties assigned by the Executive Secretary.

Required Qualifications, Experience and Competencies

Selection will be competitive based on the following candidate profile:

  • Advanced degree in a field related to the management of international development programs such as Economics, Public or Business Administration, Development Studies, or any relevant discipline from a recognized institution.

  • Minimum of 10 years of progressive experience in institutional capacity development and program management, design and implementation of projects/programs, monitoring and evaluation, and reporting to development partners.

  • Strong research background and ability to glean relevant information and key recommendations from various documents, policy documents to produce quality technical reports and quality knowledge products.

  • Excellent communication and presentation skills, both oral and written and proven ability to prepare reports clearly and concisely, to present, discuss and defend issues, findings and recommendations

  • English and French are the working languages of the Secretariat. For the position, fluency in oral and written English is required. Good working knowledge of French is an added advantage.

  • Ability to effectively use software programs such as Microsoft Office Word, Excel, PowerPoint, SharePoint, and Outlook. Experience with project management in ERP systems would be an asset.

  • Professional experience in climate adaptation planning and processes, and a good understanding of climate change agreements is highly desirable.

  • Experience in the implementation of internationally funded projects will be a distinct advantage.

    Core Competencies

  • Leadership

  • Planning and organizing

  • Teamwork and collaboration

  • Communication

  • Respect for organizational, intercultural, and ethical values

  • Learning and Innovation

Values – ACBF’s staff subscribes to the following Values:

Communication, Recognition, Excellence, Accountability and Modern.

How to apply

APPLICATION PROCESS

Applications, quoting the reference “**Program Coordinator /03/2021,”** including curriculum vitae with three (3) referees should be received at the address below by 15 December 2021

The Executive Secretary

The African Capacity Building Foundation

P.O. Box 1562

HARARE, Zimbabwe

E-mail: [email protected]

Please note, only candidates under serious consideration will be contacted.

We strongly encourage qualified female candidates to apply.

ACBF is a smoke-free environment.

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