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Job ad Ghana : Logistics Coordinator - Accra May 2021 - Jobvacan

Job ad Ghana : Logistics Coordinator – Accra

Position : Logistics Coordinator

Scope: The Logistics Coordinator is in charge of the development, coordination and monitoring of every process related to logistics in the Mission’s Regional Action Against Hunger. His/her main goal is to contribute to the Mission´s Country Strategy, to ensure the approach of the Mission is well adapted to the reality of logistics in the areas of operation. Based on this, the Logistics Coordinator will also design a specific strategy for logistics management in the Mission, as well as an action plan for its implementation. The action plan will be created in coordination with the other members of the Coordination Team, and its final aim will be to guarantee an efficient and effective operational support to the projects of the Mission.

United Nations Considerations:

The United Nations {UN} staff members are international civil servants subject to the authority of the UN Secretary General and may be assigned to any activities or offices of the Organization, in accordance with the provisions of the UN service code. Therefore, UN staff members are expected to conduct themselves in a manner befitting their status as international civil servants. In this connection, UN has incorporated the 2013 Standards of Conduct for the International Civil Service into the UN Personnel Instructions. In accordance with the UN Staff Regulations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard shall be paid to the importance of recruiting staff on as wide a geographical basis as possible and ensuring equal gender representation. Subject to the foregoing, selection of staff members shall be made without distinction as to race, ethnicity, sex or religion, nor shall there be any discrimination on account of any disability of a candidate who meets the qualifications required to perform the tasks. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications with their recent CV and cover letter according to the instructions provided in the application form to be considered for the current job opening.

Key activities in your role will include:

  • Allocation of workload and resources between Bases.
  • Management and follow-up of logistics staff. Support the standardization of procedures and templates.
  • Ensure the compliance of the whole logistics operations to Action Against Hunger´s Good Business Regulations, Code of Conduct and Charter of Principles in the region.
  • Ensure proposals are in line with the Mission´s Logistics Strategy, and take into account logistics costs, logistics needs, and the logistics context in the intended implementation areas.
  • Creation of accurate reports to donors on all logistics aspects defined by their policy (including stock, equipment, fleet and procurement).
  • Implementation and monitoring of Action Against Hunger´s Supply Chain Management Tools.
  • Ensure adequate coordination among all departments involved in the supply chain to any extent.
  • Implementation of the anti-fraud policy and its tools within the logistics department.
  • Prepare the logistics part of the Mission´s annual budget and Contribute to any budget to be submitted to donors as part of a Proposal.
  • Control and analyze the Mission´s Logistics costs and Ensure an efficient fleet planning and management in the Mission.
  • Prepare responses to any donor requirements and audits at any level.
  • Ensure the Monthly Reporting requirements to Headquarters are met by the Mission.
  • Implement adequate and relevant communication systems.
  • Create and implement an equipment policy for the Mission and Promote Gender Balance in teams when recruiting.
  • Contribute to the creation and regular updating of the Mission´s Emergency Preparedness and Response Plan.
  • Contribute to the definition of the Logistics component of the Mission´s strategy with information, hard data and clear planning.
  • Contribute to the process of selection of implementing partners, and validate aby analysis submitted by the bases on their logistics capacity.
  • Define the country’s logistics team configuration, ensuring the correct allocation of human resources within the Mission.
  • Advise the Country Director and the Deputy Country Director on matters related to security management.
Required profile for job ad : Logistics Coordinator

  • TRAINING/EDUCATION: Bachelor’s degree or high diploma in Logistics, Business, Engineering or another related field. A Master’s Degree or higher in Logistics, Humanitarian Studies or similar an asset.
  • TECHNICAL SPECIFIC KNOWLEGDE: Experience in Logistics and security management in humanitarian operations. Knowledge of Action Against Hunger´s Kitlog V3.6 an asset.
  • Advanced knowledge of donor’s guidelines and procedures related to Logistics (ECHO, UNICEF, USAID, CIDA) an asset.
  • PREVIOUS EXPERIENCE: Minimum 2-years’ experience in field logistics coordination in a Humanitarian Aid or certified corporate organization.
  • Evidence of practical experience in logistics management and coordination within the field of supply chain management, fleet/transport management and asset management.
  • Experience in launching tenders an asset.
  • Experience in budgeting and budget management for logistics.
  • Experience producing accurate-, timely and efficient reports about all areas related to logistics.
  • Proven management- and coordination skills (including HR and stress management).
  • Proven ability in translating analysis and evaluation into operational planning and strategic decision-making.
  • HUMANITARIAN SECTOR KNOWLEDGE: At least 2 years of professional experience in a similar role (international humanitarian operations, medium-big sized mission, access constraints).
  • Action Against the Hunger knowledge: Previous experience with Action Against Hunger an asset. Experience using Kitlog 3.6 an asset.
  • LANGUAGES: English (spoken, read and written to professional competence level).
  • IT & SPECIFIC SYSTEMS: Advanced Windows MS Office user, proficient level of MS Excel compulsory. General IT knowledge and experience an asset.
  • Mobility (national/ international).
  • Mobility between bases as required. Ability to travel occasionally outside the region.

Job criteria for job ad : Logistics Coordinator

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City : Accra
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Number of Position(s) : 5

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